Privacy Policy

This Privacy Policy explains how Buckaroo Run Club LLC, operating as ROO Race Series (“ROO Race Series,” “we,” “us,” or “our”), collects, uses, discloses, and otherwise handles personal information in connection with rooraceseries.com, our races and events, registrations and competitions administered through our website, volunteer opportunities, communications, and related services.

This Privacy Policy applies when you visit our website, communicate with us, submit information through the website, register or participate in a ROO Race Series program or competition administered by us, volunteer with us, or otherwise interact with ROO Race Series.

Registration for individual ROO Race Series races may be completed through third-party registration providers such as UltraSignup. Information you provide directly to a third-party provider is also subject to that provider's privacy practices.

Depending on how you interact with ROO Race Series, we may collect:

• Contact information such as your name, email address, phone number, and information you voluntarily provide through our website.
• Event information such as the race or event in which you participate, registration status, race results, finishing position, time, completed yards or distance, and other event-related information.
• Crew Showdown information such as crew name, Crew Captain contact information, designated scoring athletes, assigned events, UltraSignup registration confirmations, and optional social media handle.
• Volunteer information such as your name, contact information, availability, interests, or other information submitted through a volunteer form.
• Communications including information you provide when contacting us with questions, requests, feedback, or other correspondence.
• Marketing information such as your email address or mobile number when you voluntarily subscribe to communications and, where applicable, your consent preferences.
• Website and technical information that may be collected automatically through technologies necessary to operate, secure, and maintain the website.

Individual race registration may be administered through UltraSignup or another third-party registration provider.

When you register through a third-party service, information you submit directly to that service, including payment information, is collected and processed by the third party under its own terms and privacy practices.

ROO Race Series may receive information reasonably necessary to administer the event, including participant names, contact information, registered event, registration status, demographic or eligibility information where applicable, and other registration information made available to race organizers.

We do not directly collect or store complete payment-card information submitted through a third-party race registration provider.

We may use personal information to:

• Operate and administer ROO Race Series events.
• Verify event and competition registrations.
• Communicate important race information, schedules, changes, safety information, or other event updates.
• Administer Crew Showdown and other competitions or programs.
• Verify designated Crew Showdown athletes against race registrations.
• Recruit, organize, and communicate with volunteers.
• Produce and publish race results, standings, awards, and historical event records.
• Respond to questions and support requests.
• Send marketing or promotional communications where the recipient has provided the applicable consent.
• Operate, maintain, improve, and secure our website.
• Detect or address fraud, abuse, security incidents, or violations of applicable rules.
• Comply with legal obligations and protect the rights, safety, and property of ROO Race Series, participants, volunteers, spectators, and others.

Participation in competitive events inherently involves the publication of certain event information.

ROO Race Series may publicly display or publish participant names, registered events, bib numbers where applicable, finishing positions, finishing times, completed distances or yards, awards, Crew Showdown affiliations and scores, and other information ordinarily associated with race results and standings.

These records may remain publicly available as part of the historical record of an event.

ROO Race Series events may be photographed, filmed, livestreamed, or otherwise recorded.

Photographs, video, audio, and other event media may include participants, volunteers, spectators, crews, and other individuals present at the event and may be used or published in connection with event coverage, results, websites, social media, advertising, promotion, and historical documentation.

Participation requirements and any applicable releases concerning event media may also be addressed in event-specific registration terms, waivers, or releases.

We may work with third parties that help us operate our website and events, including providers of:

• Race registration and participant management, including UltraSignup.
• Website hosting and infrastructure.
• Form processing and data storage.
• Email or communications services.
• Race timing and results.
• Photography, video, or event media.
• Other operational services reasonably necessary to administer ROO Race Series.

These providers may process information on our behalf or under their own applicable terms and privacy policies.

Our website may use cookies or similar technologies that are necessary to provide website functionality, maintain security, remember preferences, or support services used by the site.

Third-party websites linked from ROO Race Series, including race registration providers, may use their own cookies and similar technologies under their own privacy practices.

Most browsers allow you to control or delete cookies through browser settings. Disabling certain technologies may affect website functionality.

If you voluntarily subscribe to email or text communications, we may use the information you provide to send race announcements, registration information, event updates, promotions, or other ROO Race Series communications.

Consent to receive marketing communications is not a condition of registering for or participating in an event unless a particular communication is operationally necessary for participation.

Marketing email recipients may unsubscribe using the unsubscribe mechanism provided in the message. Where SMS marketing is offered, recipients may opt out according to the instructions provided with those messages.

Operational event communications may be treated separately from optional marketing communications.

We retain personal information for as long as reasonably necessary for the purposes for which it was collected, including administering events, maintaining race and competition records, communicating with participants, resolving disputes, enforcing agreements, and satisfying applicable legal, accounting, insurance, or operational requirements.

Certain race results and historical event records may be retained and published for longer periods as part of the historical record of ROO Race Series events.

We may disclose information:

• To service providers supporting our events, website, registration, timing, communications, or other operations.
• To race registration and timing providers.
• When reasonably necessary to administer an event or competition.
• When you direct us to or consent to the disclosure.
• To comply with applicable law, legal process, regulation, or governmental request.
• To protect the rights, property, security, or safety of ROO Race Series or others.
• In connection with a merger, acquisition, financing, reorganization, or transfer of some or all of Buckaroo Run Club LLC's business or assets.

We do not sell personal information for monetary consideration.

We use reasonable administrative, technical, and organizational measures designed to protect personal information.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

Depending on where you live and applicable law, you may have rights concerning your personal information, including rights to request access, correction, deletion, or a portable copy of certain information; withdraw consent where processing relies on consent; or opt out of certain marketing communications.

Some information may need to be retained where required for legitimate event administration, legal obligations, insurance, dispute resolution, or historical race results.

Requests may be submitted to support@rooraceseries.com.

Our website is not directed to children under 13, and we do not knowingly collect personal information online directly from children under 13 without appropriate authorization.

Some ROO Race Series events may permit minors to participate subject to applicable registration requirements and the involvement or authorization of a parent or legal guardian.

If you believe personal information from a child has been collected improperly, contact support@rooraceseries.com.

Our website may link to websites or services that Buckaroo Run Club LLC does not own or control, including race registration platforms.

We are not responsible for the privacy practices, content, or security of those third parties. Review their policies before providing information directly to them.

We may update this Privacy Policy as our events, website, technology, service providers, or legal requirements change.

Changes become effective when the updated Privacy Policy is posted, and the “Last updated” date reflects the most recent revision.

For questions about this Privacy Policy or requests concerning personal information: